Events are how volunteers find and engage with your organization. A well-built event has a clear description, realistic time slots, and the right intake questions to capture what you need.
Step-by-step
- 1
Open Events → New Event
From your org dashboard, click Events in the left nav, then New Event in the top right.
- 2
Write a clear title and description
Use a title volunteers would search for (e.g., 'Saturday Food Bank Sort' not 'Weekly Event #12'). The description should answer: What will I be doing? What should I wear? Where do I park?
- 3
Set the location
Choose In-person (with address), Virtual (with link), or Hybrid. For in-person events, add parking or transit notes in the description.
- 4
Add time slots
Each slot has its own start time, end time, and capacity. See the Time Slots article for best practices.
- 5
Add intake questions (optional)
Capture info you need from each volunteer: t-shirt size, dietary restrictions, emergency contact. See Intake Questions for field types.
- 6
Set visibility
Public events appear in the browse feed. Members-only events are visible only to your org's volunteers. Invite-only events require a direct link.
- 7
Publish
The event goes live immediately and is searchable by volunteers.
Use keywords volunteers search for — food bank, outdoor, kids, animals, weekend. Describe the impact: 'Sort 2,000 lbs of donated food so families get meals this week' is more compelling than 'Help at the warehouse.'
Tag events by category (Environment, Education, Health, etc.) so they surface in filtered searches. Volunteers who follow tags get notified.
If you're a student and your school requires service in a specific category, look for events tagged with that category — it saves you from logging hours your school won't accept.